Availability becomes guesswork
A key on the hook does not tell you whether the vehicle is actually ready, reserved, under inspection, or unavailable.
One current fleet pictureShared fleet management & vehicle accountability software
Fleet management software for shared vehicles. Know what's available and who has the keys.
Crew Keys brings fleet availability, reservations, dispatcher-assisted checkout, inspections, fault and maintenance tracking, and vehicle returns into one searchable operational record. Manage shared cars, trucks, and vans with clear vehicle custody and readiness—not live GPS location.
Drivers open Crew Keys in a phone browser, or scan a vehicle QR code to go directly to that vehicle. Normal access and identity checks still apply.
30-day full-product trial · no card requiredNo app installation or GPS hardwareWant guided setup? Get help directly from the creator →
Current Crew Keys workspace
Why teams use it
Shared vehicle checkout should keep availability, custody, and returns in sync.
Whether employees book a pool car ahead of time or take an available vehicle now, the record should identify who has it, why it left, and whether it is ready for the next driver. See the employee vehicle checkout workflow or explore shared fleet management.
The handoff is easy to skip
Paper sheets and shared spreadsheets depend on someone remembering to update a second system after the keys move.
The handoff updates statusProblems lose their context
A text about a mirror, tire, brake concern, or service need is easy to separate from the vehicle it belongs to.
Condition stays with the vehicleHistory has to be reconstructed
Managers should not need to compare forms, messages, mileage notes, and memory to explain what happened.
The record builds as people workFounder-assisted setup
Want Crew Keys set up for your fleet?
Tell me roughly how many vehicles you manage and how you check them out today. I’ll help you import the fleet, configure the first workflow, and get your trial operating without making you figure out the setup alone.
Fleet import & initial setupCheckout & return workflowMembers, QR access & inspectionsDirect founder setup help
Simple, transparent pricing
Plans for the number of vehicles you manage.
Put a number on the manual work
What is your shared-fleet process costing in staff time?
Estimate the labor tied to sign-outs, returns, status chasing, physical verification, fault handoffs, and record reconciliation using your own workflow and hourly rate.
How Crew Keys is used
The normal work becomes the fleet record.
These are the product moments that connect the system. The detailed rules and fields remain on the dedicated workflow pages.
01 · Make the fleet visible
Start from what can actually leave right now.
Crew Keys gives the organization one operational picture before anyone starts asking around, checking a key board, or opening a separate spreadsheet.
02 · Make the handoff visible
The driver completes the work that keeps the fleet current.
The vehicle selection, required trip details, and inspection happen in one guided flow. The point is not another form—it is a repeatable handoff that changes the operational record.
03 · Close custody cleanly
The return finishes the handoff instead of just putting the keys back.
The person returning the vehicle closes the current custody record with the information the next operator and manager need. The completed activity then remains searchable instead of disappearing from the live board.
04 · Work the exceptions
Problems stay visible until someone actually deals with them.
Faults and maintenance are not side notes to the checkout. They stay connected to vehicle readiness so the organization can see what needs attention and why a vehicle should or should not be available.
Built for the member in the field
The driver workflow can live entirely on a phone.
Members do not need to find a workstation to keep the fleet current. Crew Keys works in a phone browser, with no app download. Members can open it directly or use a vehicle QR code, then complete the appropriate identity checks, inspect, check out, report a problem, and return a vehicle.
Find the right vehicleComplete the handoffKeep the record current
Current responsive product UI · fictional demonstration data
One system, different jobs
Employees do the handoff. Dispatchers verify it. Managers see the operational picture.
Crew Keys keeps the employee workflow narrow while giving dispatchers and managers a broader record of what is happening across the shared fleet.
A focused path to choose, inspect, take, report on, and return a shared company vehicle without learning a fleet-management suite.
A live board for verifying the right vehicle leaves, watching current custody, and confirming the return without maintaining a separate paper record.
A current view of availability, custody, exceptions, and history without chasing updates from every driver or dispatcher.
Adopt the workflow without rebuilding the fleet
No tracker installation. No requirement to start from an empty database.
Crew Keys is browser-based and focuses on the shared-vehicle handoff, accountability, and operational record rather than GPS tracking, route planning, or telematics. Bring the vehicles you already manage, including an existing spreadsheet-based fleet list.
Explore the part you care about
The homepage shows the system. These pages show the individual workflows.
Use the deeper pages for specific implementation details instead of repeating the same checkout, inspection, fault, return, and maintenance copy here.
Core workflows
Fleet availability
See what can be used right now.
→Vehicle reservationsPlan future vehicle use.
→Vehicle checkoutRecord the employee handoff.
→Vehicle inspectionsCapture condition at checkout.
→Fault trackingKeep reported problems visible.
→Vehicle returnsClose custody and record mileage.
→MaintenanceConnect service to readiness.
→Fleet use cases
Resources
Start with the fleet you already manage
Make the vehicle handoff easy for the employee—and trustworthy for whoever is responsible for the fleet afterward.
Start a full-product trial to manage your own shared vehicles, or explore the fictional product demo before you register. No card required.